Music Searching Tutorial: Part 6: Requests & Other Catalogs

The Music Library houses a very small percentage of the music materials available via the UGA University Libraries. For physical items (books, scores, etc.) can be requested and delivered to the Music Library or other University Library locations where you want to pick up the materials.

• Use the Sign-In / Request link which appears near the beginning of the individual record.
• Use your MyID (standard UGA Login) to sign-in.

Request button available in an item record.

• Once signed in you have 2 options
  1. Request pickup OR
  2. Request Chapter PDF (1-3 days); scanning only available for books

• Complete the appropriate Request form
  • For scanned chapters you will be sent an electronic file.
  • For physical items being sent fill out the form:
    1. Leave Pick-up Institution as University of Georgia
    2. Select Pick-up Location from drop-down menu: Music Library is an option
    3. Comment is optional
    4. You can have 10 items in the Que and you can select Calculate Que to see how many you have
    5. Submit the request by clicking SEND REQUEST

UGA users can easily search and search borrow from other USG schools by using the shared catalogs. 

To access the shared catalogs of the University of Georgia System schools use the drop down menu to the right of the search box and select University System of Georgia

Simple Search Example: Use drop down menu to change search from University of Georgia to University System of Georgia

Advanced Search Example: Use drop down menu to change search from University of Georgia to University System of Georgia

If you have already done a search with terms in the search box(es), you can change from from UGA Library Catalog to University of Georgia Institutions, select Search and the search will rerun and bring back new search results in the larger shared catalog. You can also just start a new search without using terms from your previous search.

Searching in the USG catalog looks like the UGA Catalog. All of the search strategies used in the UGA Library Catalog ocan be used in this larger, shared catalog. but when you look at the results not all of the items will be available here at UGA.

When you look at some of the records you will not find a UGA call number and location. You will see that the item may be held at another USG school.  In the example the book is held by Georgia State University.

• To borrow the book in the below example simply click on the Georgia State University Link. 
• Notice the link above which states Request from another library. This link takes you to the Interlibrary Loan form to request the items. Note: Interlibrary loan will take a few more days for the books to arrive and the check out time may be shorter than borrowing the book from another USG school.

Example of Link in Records for requesting book from another USG school - Georgia State University for this item

1. Click on the school (for some items there could be multiple USG schools listed) the Request pickup link displays
2. Click this Request pickup link for the request from

Example of Request Pickup Link in Record

The form looks very similar to the Request pickup form for requesting items from the Main Library.

• The Pickup Institution is already set to University of Georgia
• Use menu top select Pickup Location on campus (Music Library is an option)
• Select Send request

The Interlibrary Loan (ILL) page allows you to request materials from libraries around the world. The library has a web page with 4 different forms

1. Book request form (use for scores as well)
2. Article request form
3. Book Chapter request form
4. Other request form (theses, dissertations, microform, videos, DVDs, CDs, etc.)

There are any number of databases, including Google and Google Scholar where you may find citations for materials you might want to request.

Worldcat is the largest catalog you can search for books, scores, audio, video, etc. Like the UGA Library Catalog Worldcat IS NOT a source for articles. Worldcat can be accessed via the Music Guide where it is under the Books tab or via the Library Home Pages A-Z Database List

WorldCat begins with an Advanced Search with 3 boxes which default to searching Keyword in box 1, Title in box 2 and Author in box 3. 

• The search index can be changed for each box so that you could change the index and search by Subject as well as several other indexes.  
• There is an option using the Plus Sign (+) to add more search boxes  if needed.

Below the search boxes are several limiters are important to use to manage the large number of results.

• The Format option allows you to select from a number of formats including Books, Sound Recordings, Musical Scores, etc.

WorldCat combines thousands of catalogs and uses the same uniform titles and subjects as the UGA catalog, but doing a search will bring thousands of results since the database is so large. Try to be as specific as you can with your search terms and use the various indexes (Author, Title, and Subject) Rather than searching just the keyword index

For example, I can use the subject index and use a subject I already found when searching the UGA catalog (Women in Opera) rather than just using the keywords opera AND women

The results list is smaller (30 items) and a more focused set of results by using the subject women in opera. . The search did not use Format limiter as the subject Women in Opera is only applied to print items. By using the subject the search returned books, theses, and dissertations. Many of these items are in a foreign language and demonstrate the wide coverage of WorldCat. 

As in the catalog, reviewing the individual records provides additional information, and if you would like to request the item through Interlibrary Loan make sure to scroll to the bottom of the record and record the OCLC Number which is the best way to ensure you get the exact items (edition, editor, arrangement) that you want.

1. Search Worldcat to find the location and OCLC number for Six Symphonies by Christophe Moyreau.

Click for Answers for Title Search Exercise