A Few Rules and Some Explanation
Most special collections and archives have some special rules for using materials that are different from visiting a library. Generally, these rules help keep the one-of-a-kind materials safe and accessible by ensuring careful handling, by maintaining security, and by being responsive to the specific needs of a variety of formats. University of Georgia Special Collections require that all researchers agree to abide by rules governing handling and use before accessing materials and to provide photographic identification (driver's license, passport, or student identity card). Researchers can review the terms of this access when they create a research account either online or in person at the third floor reference lobby.
How to Request Materials
Both the Hargrett Library and the Russell Library have online guides to their collections. These guides are called finding aids. Hargrett Library and Russell Library each maintain separate search gateways that let researchers enter keywords to search across all the available finding aids for instances where their search term appears in the text of each collections finding aid.
Once researchers identify a folder or a box of material of interest, they may request that box by clicking the REQUEST MATERIAL button located on the upper left of the page, then clicking the small check box located to the immediate left of the box listing, and then returning to the upper right and clicking SUBMIT REQUEST button (for Russell Library), or REQUEST MATERIAL (for Hargrett Library).
Once researchers complete these steps, the system will take them to a login page for the research account. First time requesters may register as a researchers at this time while those who have registered previously may simply login in. Researchers may make requests in advance of their visits to do look at materials, or they may make requests using the research lobby computers. There are staff members available in the research lobby to assist with making requests.
Keyword Search Tips and Tricks
Brainstorm terms related to your topic
Never Admit Defeat!
While You Research
Give yourself enough time to make progress. It often takes a long time to go through all the materials that you hope are relevant to your topic. Plan to visit when you can spend at least an hour of concentrated work. Note that 4:30p.m. is the last call for making new requests for materials to be delivered to the reading room that same day.
Remember to gather citation information as you look through materials in the Russell Research Room. This will save time with citations later. Note the following items: